1. Log in to your Calendar account.
2. Click Add Event.
3. Enter a name for your event in the Title field, and then select the event's Start Time and End Time in the corresponding input field. You can select All day event if the event occurs for the entire day throughout the days selected.
4. Use the Time Zone menu to identify the correct time for the event. If the time zone you need isn't listed click Manage Time Zones to add additional locations.

In the Manage Additional Time Zone window, drag and drop selected time zones from the Available menu to the Selected menus. You can also use the + and - buttons to add and remove selected time zones.

5. Go to any of the following tabs, complete the fields you want, and then click Save.

Details are additional information about the event you want to track in Calendar.

• Calendar — Select the calendar to use for scheduling the event.
• Event Type — Select the event type for the event. For more information, see Event Types in Managing Your Calendar Settings.
• Icon — Select an icon to identify the event.
• Title — Type in the name of the event.
• Location — Identify where the event is located.
• Details — Add event-related information.
• My Attendance — Choose from Attending, Tentative, or Not Attending.
• Event Status — Choose between Not Complete or Complete.
• Event Owner — Select the Calendar user who created the event. This field completes automatically, but you can use the drop-down to identify anyone you share a Calendar with.
• Send Attendance Notifications to — Choose between receiving attendance updates to your email address or select Don't Send Notification.

Attendees & Resources are the Calendar users attending your event and the resources, such as meeting rooms and office equipment, your event is using.

Click one of the following that you want to add to the event:

• Attendee — Enter a user's Calendar email address, and then click Add. If users accept the invitations, the event displays on their personal calendars. After adding users, click Yes or No in the Required column to change their status to either required to attend or not required.
• Group — Select a group, select the members of the group you want to invite, select whether or not their attendance is required, and then click Add. If you select All Members of a group, the event displays on the group's calendar. If you select individual members of a group, the event displays on their personal calendar.

  NOTE: You can only schedule events for groups you are a member of.

• Resource — Click the resource you want to schedule for your event. You can schedule use of any resource that belongs to a group of which you're a member. For more information, see Managing Calendar Resources.

To let an event's attendees invite other Calendar users to an event, select Allow attendees to invite other users.

The table displays your attendees' names, their acceptance and requirement status, and the time of their currently scheduled events.

Calendar can automatically schedule recurring events in attendees' personal or group calendars and resource calendars.

Select one of the following, and then complete its options to create recurring event:

• None — The event only occurs once.
• Daily — Enter the event's frequency in days, or select Every weekday if the event recurs every day, Monday through Friday.
• Weekly — Enter the event's frequency in weeks and select the day that event occurs on.
• Monthly — Enter the event's frequency in days of the month, frequency of monthly occurrences, or select a recurrence rule.
• Yearly — Enter the event's frequency in days of the month per year, frequency of yearly occurrences, or select a recurrence rule.

Calendar can send reminders so attendees don't miss important events.

Click Add Reminder, complete the following fields, and then click Add:

• Address — Enter the email address you want to send the reminder to.
• When — Enter and select how long before the event you want to send the reminder.
• Format — Select how you want the reminder sent:
  • Email — Receive an email at a specified time.
  • SMS — Receive an SMS email message at a specified time. You can receive this as a text message on a mobile phone by using your phone number's email address. For more information about your phone number's email address, contact your mobile phone service provider.
  • Alert — Receive reminders in Calendar and through any third-party clients, such as Microsoft Outlook®, that get updates through your Calendar's Published URL. For more information about subscribing to your Calendar, see Importing, Exporting, and Subscribing to Calendars.

NOTE: You can set your reminder default by changing your Calendar Settings. For information about setting your calendar preferences, see Managing Your Calendar Settings .

Attachments let you share files with an event's attendees.

• To upload a file from your computer click Upload File, locate the file on your computer, and then click Open.

  NOTE: You can attach files up to 20 MB in size.

• If you have an Online File Folder® account, you can upload files stored there. Click Upload from Online File Folder, select the file, and then click Add.